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This training program covers all of the functions of SAP Ariba Buying related to the creation of requisitions, the issuing of receiving against purchase orders and purchase orders. The course content discusses the business processes automated by SAP Ariba Buying as well as describes way to use each feature. A mix of lecture, demonstrations, and lab exercises facilitate the learning process.

Radiant Teachlearning offers SAP Ariba Procurement: Buying Training Program in Classroom and Virtual instructor Led/Online mode.


Duration: 2 days


Learning Objectives

This course will prepare you to:

  • Create purchase requisitions
  • View and edit accounting details on a requisition
  • Describe the requisition-approval process
  • Manage purchase orders including change orders and order cancellation
  • Describe the receiving process
  • Use the SAP Ariba mobile application in requisitioning
  • Search for documents such as requisitions, purchase orders, receipts, etc.
  • Run pre-packaged reports for financial analysis and approvable status
  • Collaborate with suppliers via SAP Ariba Buying
  • Use the demand aggregration feature

Course based on software release

  • SAP Ariba Procurement



  • None


  • None

Audience Profile

  • Application Consultant
  • Business Analyst
  • Business Process Owner / Team Lead / Power User
  • Technology Consultant
  • Trainer
  • User

Course Content

  • Introduction
  • The Dashboard
  • Catalogs
  • Requisitions
  • Accounting
  • Approval
  • Managing Pos
  • Receiving
  • SAP Ariba Mobile
  • Searching and Reporting
  • Collaboration
  • Demand Aggregation


Q: What do you mean by SAP buying?


A: The guided buying capability built in to SAP Ariba solutions brings suppliers and buyers together to help make procurement easy with three clicks. By encouraging employees to follow procurement guidelines – without having to read them first – you can help them quickly and easily buy goods and services from preferred suppliers with minimal support from your procurement teams.


Q: What is guided buying?


A: Guided buying is the smart, compliant user interface for enterprise employees who work outside their company’s procurement department but who need a gateway for procurement actions, including buying, contract, sourcing, services, and noncatalog requests, as well as any other requests.


Q: Is guided buying accessible on mobile devices? How are forms defined?


A: Yes. Employees can use guided buying on all iOS and Android mobile devices.

Guided buying leverages the extension studio self-service functionality to create custom forms.


Q: What new productivity features are currently available with guided buying?


A: There are two new features: • A self-service administration page, enabling procurement managers to gain greater visibility into spend • A Microsoft Excel import and export feature, enabling users to configure guided buying landing pages with an Excel template. You simply download the Excel template, enter configuration data such as item names and links in the rows and columns, then upload the completed template. Guided buying auto- matically generates the new landing page. You can continue to refine your landing page by repeating the Excel template data entry, and upload processes to generate improved landing pages.


Q: How does guided buying help buyers remain compliant?


A: Guided buying increases compliant spend by steering users to contracted preferred suppliers. Non-compliance takes places when users are unaware of procurement policies. Guided buying notifies all purchasers when a policy is violated at the point that decision is made – not after the transaction has been concluded. Users can easily choose whether they would like to proceed with the exception or make an alternate decision that does not violate the policy.


Q: How does guided buying save time and money?


A: Users currently lose time and money trying to figure out complex procurement systems. Guided buying provides users with a single gateway to complete procurement actions, including non- catalog, buying, contracting, sourcing, services and any other procurement requests. Guided buying simplifies the users experience by steering users to the right procurement systems and procedures. Advanced time- and money-saving features include pushing low-dollar, high-volume workloads to straight-through processing and allocat- ing resources to “high-touch” and “low-touch” processing only. Guided buying saves time and money by driving more spend toward self-service collaboration features such as three bids and a buy and towards preferred, contracted suppliers.

Q: What is the budget check feature from SAP Ariba Buying solutions?

A: The CSV-file-based budget check feature within SAP Ariba Buying solutions includes validations to ensure there is adequate budget available when a request is created. It ensures that users can submit requests only when budget is available.

Guided buying does not support this feature fully. Guided buying checks the budget during request submission and when approvers edit the request during approval, and if budget isn’t available, it displays an error (and a hard-stop if that’s how this feature is configured).


Q: What is the importance of identifying key people ?


A: The standard delivery contains a set of predefined partner functions that represents important people in the sales process at the customer. For example:

  • Endorser: The endorser is the person who gives final approval and can increase or decrease the budget.
  • Decider: The decider recommends which of the alternative solutions is to be purchased to the endorser. The decider is answerable for the project and for keeping to budget.
  • User: The user is the person who benefits from the decision to buy. The user judges the offered solution, based on how operations are impacted.
  • Assessor: The assessor evaluates the alternative solutions, from a technical point of view. The user tends to block access to the decider or endorser.
  • Coach: A coach is not necessarily an employee of the customer.


Q: What are restrictions imposed during creating process ?


A: In guided buying you can’t take the following actions related to the ordering process:

  • Create collaborative requisitions.
  • Import requisitions from your external systems.
  • Hold items for consolidation in order to aggregate purchases.
  • Enter price basis quantity information on requests.
  • Reassign requests to different users.
  • Create change orders with simultaneous amendments.


Q: Why should we buy SAP Ariba instead of a competitor’s product?


A: Here are few highlights:

  • Fast time to value (<12 weeks)
  • Best practices built in
  • Access to Spot Buy marketplace (content engine) that you control by commodity
  • UPGRADE Path without having to “upgrade”!!!
  • Local Resources – local language support and real-delivery expertise
  • Integration is simple and easy
  • Commercial flexibility i.e. Unlimited users and low subscription price
  • Suppliers can transact for free on the Ariba Network via Light Enableme


Q:  Why is the main scope of buying ?


A: You can create a comprehensive buying center. That is, you can:

  • Identify those persons involved in the buying process, and determine their degree of influence
  • Display the relationship network of those persons involved in the sales process, and
  • Enter key attributes for each individual, for example, their opinion of your solution and personal value proposition

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