55238: SharePoint Online for Administrators (English)

Course Content

Module 1: Overview of Office 365 and SharePoint Online

The first module of this training program will give you an introduction to Office 365 and SharePoint Online and familiarize you with all the components that will be covered in later modules. It will give you an understanding of the way identity management works in Office 365 as well as make you familiar with the tools required to manage the environment. You will also be taught about the options for migrating to SharePoint Online and building hybrid scenarios.

Lessons:

• Introduction to the Office 365 Administration Center
• Configure Reporting
• Accessing SharePoint management tools
• Accessing security and compliancy
• Managing Office 365 as well as SharePoint Online with PowerShell
• Comparing On Premises SharePoint with SharePoint Online
• User identity within Office 365 and SharePoint Online
• Managing user domains
• Building Hybrid scenarios
• OneDrive and Sites redirection
• Yammer redirection
• Understand hybrid search
• Hybrid business data connectivity
• Hybrid taxonomy

Lab: Configuring the Office 365 environment

• Create a new Outlook.com account
• Create a new Office 365 Trial
• Install Azure Active Directory PowerShell
• Install SharePoint Online Management Shell
• Create test users
• Install Office 2016 on to your client

The completion of this module will enable the students to:

• Describe the key components of SharePoint Online
• Navigate Office 365 and SharePoint admin centers
• Understand identity management
• Comprehend how to manage the environment in PowerShell
• Understand hybrid scenarios

Module 2: Working with Site Collections

This module with assist you in understanding the topology of site collections and how to create as well as manage them. You will acquire the skill to define delegated control and administration plus configure storage options as well as quotas for different site collections. You will be taught how to configure external access to your content and share with external identities. You will also learn how to delete as well as recover site collections including PowerShell management.

Lessons:

• Introduction to classic and modern admin centers
• Creating Site Collections
• Defining ownership and security for site collections
• Configuring Storage
• Configure External Access to site collections
• Recovering site collections
• Configure external sharing
• Managing site collections with PowerShell

Lab: Managing Site Collections

• Create a new site collection by making use of the UI
• Create a new Modern site collection
• Create a new site collection using PowerShell
• Configure Storage Quotas
• Configure external sharing
• Restore a site collection
• Create a site as well as deploy content for later labs

The completion of this module will enable the students to:

• Understand Site Collections
• Manage and delegate site collections
• Configure external sharing
• Delete and Restore site collections
• Manage site collections with PowerShell

Module 3: Managing User Profiles

A key part of any social and collaboration platform are User Profiles and this module will teach you how to manage the user profile options in SharePoint Online including the building of custom profile properties. You will also acquire the knowledge required to create and configure audiences for targeted content and then make use of the audiences for personal site redirection. Finally you will learn the method configure the search options as well as cleanup jobs for the profile service.

Lessons:

• Overview of the profile service
• Defining profile properties
• Map profile properties to a term store
• Creating custom profile properties
• Managing audiences
• Creating audiences
• Managing user profile policies
• Configure trusted my site host locations
• Configure preferred search center locations
• Defining read access permission levels
• Configuring newsfeed options
• Setup email notifications
• Configure my site cleanup

Lab: Managing the User Profile service

• Create a new custom user profile property
• Build a custom property mapped to a metadata term
• Create an Audience by making use of profile properties as well as target content
• Configure My Site cleanup accounts

The completion of this module will enable the students to:

• Understand the profile service in SharePoint Online
• Build a custom property mapped to a metadata term
• Define profile policies and security control
• Create and manage audiences
• Define management of my sites in the situation of a user’s my site being deleted

Module 4: Working with Data Connections

This module focuses on creating and configuring data connections as well as the challenge of SharePoint of displaying data that resides within other data sources and then displaying that data in SharePoint sites. You will be taught how to leverage PowerApps for forms development and flow in order to build business process with Power Bi to display data. The business connectivity service is intended to allow data connections to be defined to display data from other locations like Azure SQL and then allow users to add data web parts without having to to understand data connection configuration. This course will also help you understand the importance of using the secure store service along with business data connections in order to define data access to remote data storage using single sign on.

Lessons:

• Introduction to Data Connections
• Overview of PowerApps, Flow and PowerBi
• Overview of the business connectivity service
• Introduction to BDC definition files
• Creating BDC definition files
• Introduction to the secure store service
• Configuring the secure store service
• Creating secure store target application settings
• Configure connections to cloud services
• Configure connections to on-premises services
• Tools to build data connections
• Creating external content types
• Building external lists using external data

Lab: Managing the business data connectivity service

• Create a new PowerApps form
• Create a new Flow
• Create a new secure store application
• Create a new BCS BDC connection
• Create an external content type
• Create a new external list in order to leverage the external data

The completion of this module will enable the students to:

• Describe the important features of data connection options in SharePoint Online
• Learn about using PowerApps, Flow as well as Power Bi
• An Overview of the business connectivity services
• Introduction to the Secure Store Service
• Understand the architecture of Secure store as well as BCS
• Learn how to build XML definition files for use in the BCS service
• Configure Single sign on credentials to external data sources
• Build external content types
• Create external lists

Module 5: Managing the Term store

The term store is an important component of Enterprise Content Management and findability and in this module you will learn about the creation of a term store through building term sets as well as applying them to content. Terms can also be a part of social profile structure as well and you will acquire the skill to inject terms through the UI and through PowerShell.

Lessons:

• Overview of the term store
• Understanding terms and life cycle management
• Creating term groups
• Creating the term store
• Creating Term Sets in the UI
• Creating Term Sets through importing via a CSV
• Creating terms in the UI
• Creating terms via PowerShell and CSOM
• Manage terms with synonyms and pinning
• Configure delegated administration

Lab: Creating and Managing the Term Store

• Create a Term Group and Term Set
• Manage Terms with PowerShell and CSOM
• Manage Terms with synonyms and pinning
• Configure delegated administration

The completion of this module will enable the students to:

• Comprehend the value of the term store in SharePoint data as well as lifecycle management
• Make use of terms in order to enable better search and findability
• Build term stores and terms
• Manage terms through synonyms and pinning
• Create terms via PowerShell
• Delegate administration rights
• Add terms to content and profiles

Module 6: Configuring Search

Search is amongst the most important tools available to a user in SharePoint since it allows data to be found as well as targeted in various ways. In this module you will see what options are available in order to extend the search service with powerful search optimization tools like result sources and managed properties to allow search web parts to be used as part of a targeted content deployment. This module will also help you learn about exporting the search configuration as well as importing it to other site collections or even other tenants.

Lessons:

• An Introduction to the search service
• Classic versus Modern search experience
• Understanding Managed Properties
• Create Managed Properties
• Manage Authoritative pages
• Understand Result sources
• Create and configure result sources
• Understand Query rules
• Promoting results through query rules
• Remove search results from the index
• Exporting search configurations
• Importing search configurations

Lab: Managing and configuring the Search Service

• Create a query in modern and classic
• Create a new result source
• Export the search configuration

The completion of this module will enable the students to:

• Understand the search service for classic as well as modern templates
• Configure managed properties as well as extend the search schema
• Define Authoritative pages
• Understand result sources
• Configure new result sources
• Apply result sources to search queries
• Understand query rules
• Promote results through query rules
• Removing search results from the index
• Export search configurations
• Import Search configurations

Module 7: Configuring Apps

This module focuses on the configuration as well as deployment of the application management service in SharePoint Online. Apps are a good way to add features as well as functionality to SharePoint and Apps can be deployed in various ways into SharePoint Online including via the store as well as via the Application catalog. You will acquire the skill to configure apps from both environments and deploying a full commercial app from a 3rd party.

Lessons:

• An Introduction to Apps
• Understanding the App Catalog
• Building the App catalog
• Adding Apps to the catalog
• Add Apps to your SharePoint sites
• Adding Apps via the marketplace store
• Manage App licensing
• Configure store access settings
• Monitoring app usage

Lab: Configuring Apps

• Create and configure an app catalog
• Add an Office 365 store app
• Add an app via the app catalog
• Add an Azure app
• Monitor and Manage app usage

The completion of this module will enable the students to:

• Understand how apps work in SharePoint Online
• Understand the differences between store apps and catalog apps
• Build the app catalog site collection
• Deploy apps to the catalog
• Add apps to SharePoint sites
• Learn the difference between Azure Apps and SharePoint apps
• Deploy an Azure app
• Understand licensing
• Configure access to the online store marketplace
• Monitoring and managing app usage

Module 8: Enterprise Content Management in SharePoint Online

Enterprise Content Management (ECM) deals with the management and control of data as it is created as well as stored in SharePoint Online. This module will give an understanding of lifecycle management, document management and data loss prevention capabilities, eDiscovery and classification as well as data governance in SharePoint Online. You will also learn how to create various components to help manage ECM like records centers, policy centers and configure policies in the security and compliancy center to configure eDiscovery, labels as well as data loss prevention.

Lessons:

• An Introduction to ECM in SharePoint Online
• Components of ECM
• Office 365 versus classic compliancy
• Understanding In-Place records management
• Configure In-Place records management
• Understanding the records center
• Build and configure a records center
• Understanding the compliancy policy center
• Build a compliancy policy center as well as configure policies
• Discover the security and compliancy center
• Configure an eDiscovery center
• Build an eDiscovery case
• Understand data loss prevention
• Build a data loss prevention policy and query
• Working with classification and data governance

Lab: Configuring ECM in SharePoint Online

• Configure In-Place Records Management
• Create a Records Center
• Create an eDiscovery case
• Configure DLP

The completion of this module will enable the students to:

• Understand the components of ECM in SharePoint Online
• Configure In-Place records management
• Build a records center
• Send data to a records center based on property values
• Discover the security and compliancy center
• Build eDiscovery cases
• Discover data based on compliancy requirements
• Understand Data Loss Prevention (DLP)
• Understand governance and data labels
• Build DLP queries and policies

Module 9: Manage options for SharePoint Online

Numerous additional options available for SharePoint Online that are not configured in a specific category. In this module, you will learn about the configuration and options available in SharePoint as well as Office 365 for these components. Specific components may include options like OneDrive management as well as site classification options through to the enabling as well as configuration of Information Rights Management that permits additional security options on items in SharePoint. Finally this module will teach you the reasons for using early release feature options for Office 365 which can affect SharePoint features to your users.

Lessons:

• Configure OneDrive features
• Configure use of Yammer or Newsfeeds
• Understand Information Rights Management
• Configure Information Rights Management
• Define site classification options
• Understand early release options for Office 365
• Configuring Early release options for your Office 365 tenant
• Manage Access Control

Lab: Configure Options for SharePoint Online

• Configure OneDrive options
• Define Site creation options
• Configure Information Rights Management

The completion of this module will enable the students to:

• Understand the options available for SharePoint Online in Office 365
• Configure feature options for OneDrive
• Understand the differences between Yammer and Newsfeed options
• Understand Information Rights Management (IRM)
• Configure Information Rights Management
• Enable IRM on SharePoint libraries
• Apply IRM policies to items in SharePoint
• Define site classification options
• Understand the option for enabling early release features
• Enable early release features
• Understand Access control options.