Description

This training program is designed for SharePoint team members as well as end users who need to acquire the skills of using the team collaboration, document management and social features of Microsoft SharePoint 2016. This course features live inline interactive labs where the professionals can interact with both SharePoint and other students. Radiant Techlearning offers Introduction to SharePoint 2016 for Collaboration and Document Management training program in Classroom and Virtual Instructor led/Online mode.

 

Duration: 1 day

 

Learning Objectives

The completion of this course will enable the students to:

  • Navigate SharePoint sites.
  • Manage content in lists and libraries.
  • Create and edit Alerts.
  • Collaborate by making use of Tasks lists, Calendars and Document libraries.
  • Work with libraries, including upload, download, editing, content approval, check out/in as well as versioning.
  • Use the SharePoint social features.
  • Use OneDrive for Business.

Pre-requisite

Prior to starting this course candidates must have basic Microsoft Office Skills.

Audience Profile

This course is intended for SharePoint end users, SharePoint Site Owners and Power Users who will be attending a SharePoint 2016 Site Owner class and SharePoint administrators and developers.

Course Content

Module 1: SharePoint Overview

This module provides an outline of SharePoint and Office 365. It explores the utility of SharePoint for document management and team collaboration.

Lessons:

  • SharePoint
  • Team Collaboration
  • Document Management
  • SharePoint Web Sites
  • SharePoint Security

The completion of this module will enable the candidates to:

  • Explain the core SharePoint feature sets.
  • Explain the primary uses of SharePoint.
  • Know that SharePoint content is security trimmed.

Module 2: Accessing SharePoint

This module describes how connect to SharePoint, find your way around sites and libraries, follow sites as well as use the App Launcher.

Lessons:

  • Accessing SharePoint
  • Following Sites
  • SharePoint Navigation
  • Quick Launch and Other Links
  • List and Library Navigation
  • The Ribbon
  • Regional Settings

Lab: Accessing SharePoint

  • Working with the App Launcher along with Following Sites.
  • Navigating Libraries.
  • Changing your Time Zone settings.

The completion of this module will enable the candidates to:

  • Navigate SharePoint sites, lists and libraries.
  • Follow and return to sites.
  • Customize Language and Region settings.

Module 3: SharePoint Libraries

This module describes the working of SharePoint libraries, from uploading files to working with versioning and check out/in. Students will be taught to create as well as edit documents in SharePoint using Office Online. You will also learn how to use the co-authoring features.

Lessons:

  • Libraries
  • Document Libraries
  • Document Library Pages and Web Parts
  • Document Library Ribbons and Menus
  • Opening and Downloading Documents
  • Following Documents
  • Working with Office Online server and Co-authoring

Lab: SharePoint Libraries

  • Exploring Libraries and Office Online.
  • Working with the Co-authoring features of Excel.
  • Working with Checked Out Files.
  • Creating and Managing Alerts.
  • Uploading Files.
  • Creating a New Document through Office Online as well as Working with Content Approval.
  • Working with Versioning.

The completion of this module will enable the candidates to:

  • Explore Libraries and Office Online.
  • Work with the Co-authoring features of Excel.
  • Work with Checked Out Files.
  • Create and Managing Alerts.
  • Upload Files.
  • Create New Documents through Office Online as well as Work with Content Approval.
  • Work with Versioning.

Module 4: SharePoint Lists

This module describes how to work with both the out of the box sample lists s well as custom lists. Here list items will be added, edited and deleted, you will work with list views and synchronize Calendar and Task lists to Outlook.

Lessons:

  • SharePoint Lists
  • Working with a Custom SharePoint List
  • Working with SharePoint Task Lists
  • Adding and Updating Tasks
  • Using Task Views
  • Synchronizing Task Lists with Outlook
  • Working with SharePoint Calendars
  • Calendar Navigation and Views
  • Add Calendar Events
  • Synchronizing SharePoint Calendars with Outlook

Lab: SharePoint Lists

  • Adding items to a custom list.
  • Working with the Quick Edit view.
  • Creating and Updating Tasks.
  • Working with List Views.
  • Working with Calendar Events.

The completion of this module will enable the candidates to:

  • Understand the usages and role of SharePoint lists, both out of the box as well as custom.
  • Add, edit and delete list items.
  • Use Tasks lists in a team project.
  • Create and work with Calendar Events.
  • Synchronize SharePoint Calendars and Task lists to Outlook.

Module 5: SharePoint Search

This module will show you how to use SharePoint Search in order to find sites, documents and list items.

Lessons:

  • SharePoint Search
  • What is Searchable
  • Search Tips and Tricks

Lab: SharePoint Search

  • Searching by keywords
  • Searching by property
  • Searching for people

The completion of this module will enable the candidates to:

  • Have knowledge about what SharePoint Search can Retrieve and Index.
  • Perform keyword and property searches.

Module 6: SharePoint Social Features

This module introduces the SharePoint 2016 social features.

Lessons:

  • SharePoint Social Features
  • Interacting with People
  • About Me

Lab: None

The completion of this module will enable the candidates to:

  • Describe and use the SharePoint social features.

Module 7: Newsfeed

This module explores the SharePoint Newsfeed page, the Follow features for sites, users, documents and tags, and introduces the candidates to SharePoint Micro-blogging.

Lessons:

  • Your Newsfeed
  • Micro-blogging

Lab: None

The completion of this module will enable the candidates to:

  • Find and use the Newsfeed page.
  • Use Microblogging, including mentions and hash tags.
  • Follow sites, documents, people and hash tags.

Module 8: One Drive for Business

This module describes how to use OneDrive for Business in order to store as well as share files.

Lessons:

  • OneDrive
  • OneDrive in SharePoint 2016 vs. OneDrive in Office 365
  • Sharing Files
  • Sync’ing Files to Your Device

Lab: None

The completion of this module will enable the candidates to:

  • Use OneDrive for Business in order to store as well as share documents.
  • Sync OneDrive for Business with a local device.

 

FAQs

Q: How does SharePoint implement document management system?

 

A: Follow the given steps:-

  • Determine the types of documentsyou want to store in your SharePoint DMS
  • Define different types (categories) of documentsyou want to store
  • Define metadata for each of the categories above
  • For each metadata property, define the type of that property/column

 

Q: How do I collaborate a document in SharePoint?

 

A: Collaborate in SharePoint:-

  • Go to a SharePoint
  • Open the documentlibrary (usually named Documents).
  • Select a document.
  • Do any of the following: Select Open > Open in browser. If you have the desktop app installed on your computer and you want to use it then you have to select a file and after that select Open > Open in app.

 

Q: What is the future of SharePoint?

A: Microsoft is encouraging organizations to move to online collaboration and sharing. The company has improved its support for self-service migrations to SharePoint Online with its SharePoint Migration Tool, which can move complete on-premises SharePoint sites to the cloud.

 

Q: How do I enable simultaneous editing in SharePoint?

 

A: To review or update permissions, access the document library where you want to add simultaneous editing. From the Library Tools menu in the ribbon you can easily select “Library.” On the Document Library Settings page, click “Permission for this document library” under the Permissions and Management heading.

 

Q: How do I allow multiple users to edit an Excel spreadsheet in SharePoint?

 

A: Click Review > Share Workbook. On the Editing tab, you have to select the allow changes by more than one user check box. On the Advanced tab you have to select the options which you want to use for tracking and updating changes, and then click OK.

 

Q: What is the infrastructure required to attend your training program?

 

A: To attend the training session you should have an operational Desktops or Laptops with required specification along with good internet connection to access the labs.

 

Q: What if I miss a class on a particular day?

 

A: We would always recommend you to attend the live session to practice & clarify the doubts instantly and get more value from your investment. However, if due to some contingency if you have to skip the class Radiant Techlearning would help you with the recorded session of that particular day.  However, those recorded sessions are not meant only for personal consumption and NOT for distribution or any commercial use.

 

Q: How I will be accessing the labs?

 

A: Radiant Techlearning has a data center containing the Virtual Training environment for the purpose of participant’s hand-on-practice.

Participants can easily access these labs over Cloud with the help of remote desktop connection.

Radiant virtual labs provides you the flexibility to learn from anywhere in the world and in any time zone.

 

Q: What kind of projects are included as a part of training?

 

A: The learners will be enthralled as we engage them the real world and industry Oriented projects during the training program. These projects will improve your skills and knowledge and you will gain better experience. These real time projects, they will help you a lot in your future tasks and assignments.

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